Scofield Christian School

Continuous Enrollment

Streamline the Enrollment Process

Continuous Enrollment

Scofield Christian School uses a Continuous Enrollment process for students enrolled in our school. After you enroll your student(s) for the first year, their information will roll from year to year in our FACTS Student Information and Financial Systems. Because the majority of our families re-enroll, this streamlines the enrollment process by reducing time and paperwork for parents and the school staff. Changes/updates to student and family information may be made through our Scofield app or on a web browser at any time. New families will find the Continuous Enrollment process described in the Financial Agreement section of their online enrollment packet. After the enrollment packet is submitted, the paperwork obligation ends, and you will never have to worry about it again!

 

Every school year, parents are allowed to opt out of Continuous Enrollment if they know their student is not returning the following school year by completing an electronic withdrawal process through FACTS Family Portal by December 15. After that time, students will be automatically re-enrolled for the following school year.  Pre-K through Kindergarten families will need to take the extra step of submitting their desired class schedule through the Scofield app or browser, but that’s it. We will assess a re-enrollment fee on February 15th, which represents your commitment to Scofield for the next school year.

 

To learn more about the Continuous Enrollment process, please review the following Frequently Asked Questions:

Continuous Enrollment FAQs

Continuous Enrollment is a simple one-time process. Once you sign your Continuous Enrollment Agreement, you’ll never have to deal with re-enrollment again. Behind the scenes, we will roll your student’s re-enrollment records from year to year in the FACTS Student Information and Financial Systems, and you can tweak your payment plan if desired. You will be part of the Scofield community until graduation or until you tell us otherwise, plus your student’s place in their class will be secure each year. If plans change for your family, you will have until February 15 every year to simply notify the school and face absolutely no penalty.

The online re-enrollment process was time consuming for families and the school office. All this work was for information that rarely changes from year to year and was mainly designed to require parents to review the paperwork and collect the re-enrollment fee. We learned other private schools have moved to Continuous Enrollment and love it. We began analyzing the redundant re-enrollment process and realized that we could move to Continuous Enrollment and save everyone time.

The Continuous Enrollment/Opt-Out process begins in November. Withdrawals are requested by December 15, 2024. For planning purposes, we need to get a strong idea of our student population by December so we can begin the hiring, budgeting, and the space planning process for the following year.
Students who are not withdrawn through FACTS Family Portal by the December deadline will be marked Finished in the system. The office will send you an email thanking you for Continuous Enrollment and confirming your student’s grade placement. You can also verify the status by logging into the FACTS Family Portal and following the links under Enrollment/Reenrollment until you reach the Enrollment packet page. You will see it marked as Finished for the following school year before Christmas Break.
Yes - that’s the whole idea! If your plans change, you may opt out by withdrawing your student(s) through FACTS Family Portal by the early December deadline communicated in the November letter to parents. This process automatically removes students from our re-enrollment records. We hope that you will always discuss plans with Dr. Tucker or the office, especially if there is anything we can do to help your family with their education plans.
New families will approve the Continuous Enrollment language within the Financial Agreement section of the online Enrollment packet when they enroll their student(s). The Continuous Enrollment language is an addition and not a change to the existing financial agreement language.
All current families will receive an email in early November with the updated Tuition Schedule and a notification that the Opt-Out/Withdrawal period has begun and will last until a specified date in December. If you do not withdraw your student(s) through FACTS Family Portal, there is nothing at all for you to do unless you are a Pre-K 4, Transitional Kindergarten, or Kindergarten parent. Those parents will need to select their student’s next year schedule through Forms on the Scofield App by February 15, 2025, but preferably as soon as they know it so we can build class schedules. On February 15 each year, all current families will be automatically charged a $400 Re-enrollment/Continuous Enrollment fee through their FACTS Incidental Billing account. This fee will represent their commitment to the following school year. Letters will be generated confirming re-enrollment and grade level placement.

Instead of asking you to review and possibly make changes once a year to student and family information, all of it will be accessible 24x7 on the Scofield App under Forms or through FACTS Family Portal under Web Forms. If you make a change, it will be submitted for approval to the school office; there may be a 12 to 24-hour delay. You will be contacted if there are any questions about the change.

*For urgent requests, such as adding a new transportation pick up or a medical issue, call the office directly at 214-349-6843 and the change will be made immediately.*

We ask that you make your best guess for a schedule, but we understand that can change for a variety of reasons at the early ages. The morning schedule is the most important piece because that is how we determine class loads. If you need to add or subtract an afternoon or two between February – May, please contact the Pre-School Director to approve your request. Please understand that we make plans based on what we receive by February 15 and request minimal changes. We can grant a deadline extension for Pre-K parents who truly need more time, but schedule placement cannot be guaranteed until received, as we will be simultaneously enrolling new families.

Yes, we will charge a non-refundable fee of $400 per student to help cover the administrative expenses and confirm your commitment to the following school year. Families who are re-enrolling three or more students will pay a flat rate of $1,000. We reserve the right to adjust the re-enrollment fee up or down as appropriate in ensuing years.

 

The $400 Re-enrollment/Continuous Enrollment fee will be invoiced through FACTS Incidental Billing on February 15 each year and will auto-draft on February 25, according to FACTS billing parameters. You will receive an email with the invoice on February 15.

After the February 15 Re-enrollment/Continuous Enrollment fee is assessed, the school office will begin the process of calculating tuition for each student and adding it FACTS accounts for the following school year. Preliminary tuition statements will be sent after February 15 as they are completed. Everyone should receive one by mid-April. Once received, you may request that we make changes to the payment plan until May 1 when they will need to be finalized for payments to begin in June. Changes to Pre-K schedules must be approved by the Pre-School Director before adjustments to tuition can be made.

Every year you have the opportunity to apply for financial aid through FACTS Grant & Aid. The portal is open from November – January 31. An application needs to be submitted each year, even if your family has received aid in the past. You may access the portal at: https://online.factsmgt.com/aid FACTS Grant & Aid charges a $45 fee to each family applying.

If you know for certain that your student will not be returning next year, please withdraw them in FACTS Family Portal by the December 15, 2024 deadline. Your student will be withdrawn from the re-enrollment records and your FACTS account will be suspended for the following year. We hope that you will always discuss plans with Dr. Tucker or the office, especially if there is anything we can do to help with your decision.

We understand that life takes other turns than what we had imagined, so we’ve built flexibility into this contract. During each annual Opt-Out/Withdrawal period you can notify Scofield that you’re not planning to return next year, without any penalty or difficulty, by submitting the Opt-Out Form. After February 15, if you decide to leave Scofield for personal reasons, you will be responsible for your tuition just as you are under our current contract. This is because Scofield must plan for space, hire teachers, and purchase classroom materials for your child. We rely closely on the enrollment numbers produced each spring. However, if the February 15 deadline passes and then you find you must leave due to major life changes and unforeseen circumstances, our Board will review your unique situation on a case-by-case basis.

For questions about Continuous Enrollment, please contact Lisa Moreno.

lmoreno@scofieldchristian.org or 214-349-6843.